Opening research data

It is recommended to follow FAIR –principles (Findable, Accessible, Interoperable, and Re-usable) in research data management.

Research funders and publishers require more often opening the background materials of a study. According to the University of Eastern Finland’s publishing and data policy, research data in relation to published results obtained through public funding are to be published openly whenever it is possible regarding arranged agreements (ownership, access rights, immaterial property rights and non-disclosure), legislation and the principles of research ethics, and does not compromise the interests of the university.

Making research data open and available for others:

• improves the extensive usability and further utilisation of the research results

• advances research and enables new observations and phenomena to be discovered

• promotes research co-operation

• provides researchers equal opportunities to utilise research data

Licensing is recommended when opening your data. Licenses allow a researchers themselves to define the rights to use their data: what, when and to whom the data will be assigned. It is important to acknowledge the funders’ and research organisations’ requirements in addition to laws and research ethics.

The research data’s author or the person to whom the author has assigned the user rights determine the terms of use, apart from situations where the legislation (Personal Data Act, Act on the Openness of Government Activities) or a trade secret limits data use and publishing. Furthermore, the Copyright Act and good scientific practices require that the author’s name is mentioned in a proper manner. Licensing (e.g. Creative Commons) defines the data’s author and user rights, thus improving the possibilities of data reuse.

For a researcher, opening the data is a scientific merit, for the achievements in producing and sharing research data counts as scientific and societal impact in research work. Sharing data is worth adding to your CV. Opening the data merits a researcher via citations to open access research data and publications produced from research data. Unused data is also recommended to be published. In order to make research data findable and utilisable, you should link sufficiently accurate descriptive information or metadata to the research data. The use of a permanent identifier (URN, DOI) is recommended in order to keep your data findable. It helps to identify and locate a digital title even if its location would have changed.

UEF eRepository (UEF eRepo), the open access materials repository of the University of Eastern Finland, contains self-archived versions of academic articles and metadata of research data made available by our researchers. UEF eRepo harvests the metadata of research data from several different data services.

Metadata should be stored into, for example, the data searching service Etsin, and the research data into a discipline-specific data archive/repository or other national or international data storage services.

For more information:

opendata[at]uef.fi

Information Specialist Anne Karhapää
Library Training and Information Services, Joensuu Campus
tel. +358 294 45 8213 
e-mail: anne.karhapaa[at]ef.fi

Information Specialist Tomi Rosti
Library Training and Information Services, Joensuu Campus
tel. +358 294 45 8303
e-mail: tomi.rosti[at]uef.fi

Information Specialist Kaisa Hartikainen
Library Training and Information Services, Kuopio Campus
tel. +358 294 45 8101
e-mail: kaisa.hartikainen[at]uef.fi
Absent until 8.10.2019