Terms of use at the UEF Library

Terms of use at the UEF Library (pdf)

Library user's rights

  • UEF library users are entitled to use the library's services and facilities during opening hours. Information about the library's services can be found on the library's website http://www.uef.fi/kirjasto or by consulting the staff at the service desk.

  • All library users have the right to borrow and use materials from the library. Different loan periods and regulations apply to different types of borrowable materials. Library users can make reservations for items that are out on loan and place interlibrary loan requests on material that is unavailable in the UEF library. The library users have also the right to use materials from the National Repository Library by placing a "universal borrowing" (=UB) request.

  • All library users may use the library's online materials in the facilities of campus libraries. Remote access to electronic resources is restricted to licenced user groups, i.e. university students and staff as well as Kuopio University Hospital staff.

  • In accordance with the Act on Collecting and Preserving Cultural Materials (1433/2007), materials belonging to the Legal Deposit Collection may be accessed on the library premises by all library users.

  • As decreed by the Personal Data Act (523/1999), the library users have the right to review their personal data in the library's loan register. In addition, the library users are, upon request, entitled to review the library's description of privacy policy.

Library user's responsibilities

  • When acquiring a personal library card, a library user enters into an agreement with the library which gives the library user certain rights of use for a limited period of time.

  • When applying for a library card, a valid form of ID has to be presented. In addition, all personal data requested by the library has to be supplied. Library users under the age of 15 shall receive rights of use only with a guardian's written approval. Submitting a signed application entails full compliance with the library's rules, regulations and terms of use. Should a library card be misplaced, it is important, in order to prevent potential misuse, to inform the library without delay. All relevant changes in personal data, e.g. changing of a name, address or e-mail address, should be reported to the library. The personal library card must be presented when borrowing and reserving materials.

  • According to the Personal Data Act (523/1999 8, 13 §; "demand of contact"), a person's social security number must be given when applying for a library card. The legitimate uses of personal data are described in the UEFL description of the privacy policy (Personal Data Act 523/1999 10, 24 §).

  • The library user is responsible for all the material borrowed with his/her library card and, in addition, s/he has to comply with all the regulations relating to loan periods and use of the library's materials.

  • The library user shall pay service fees according to the list of fees provided by the library. The fees vary according to user group. (Universities Act 558/2009; Government Decree on Fees Charged for Services Provided by Finnish Universities 1082/2009.)

  • Unreturned materials shall be compensated by the library user according to the library's list of fees. The library has the right to recover all unpaid fees by invoicing and legal collection. If overdue loans are returned after an invoice has been sent and received, the library user will have to pay the processing costs described in the library's list of fees.

  • In the event that the library user returns overdue loans after having paid the invoiced fees, the library is not obliged to repay the sum to the user.

  • Borrowing rights will be suspended for library users who have unpaid fees that exceed the restoration of borrowing rights fee stated in the list of service fees. The borrowing rights will be restored when all the fees and costs have been paid. For well-grounded reasons, a library user's borrowing rights can be temporarily suspended for two years.

  • When using the library's materials, the library user acknowledges the Copyright Act (404/1961). In addition, when using the library's electronic resources, the library user acknowledges the terms of use stated in the licence agreements and library regulations relating to the materials in question.

As a rule when using the e-resources it is allowed to:

As a rule when using the e-resources it is prohibited to:

Use materials for research, study and teaching; for so-called academic purposes.

Use materials for commercial purposes, e.g. business enterprises.

View materials on a screen

Systematically give out or distribute large quantities of the library's materials.

Perform searches

Use online data mining programmes to collect materials.

Print and make hard disk copies in small quantities of the library's materials on an irregular basis.

Print or make hard disk copies of large quantities of the library's materials on a regular and systematic basis.


Collection-specific terms can be found on the library's home page at http://www.uef.fi/en/web/kirjasto/kokoelmat/e-aineistojen-kayttooikeudet and on the web pages of the National Finnish Electronic Library FinELib at https://www.kiwi.fi/pages/viewpage.action?pageId=43451158 (choose a collection and scroll down the page to see the terms in English).

  • The library user assumes all responsibility for the storage of personal computer files. Installing computer programmes on the library's computers is prohibited. The library assumes no responsibility for damage caused by system malfunctions or computer viruses. The library user is obliged to comply with all rules and safety regulations concerning the use of computers and network systems.

  • The library user is to use the library's materials and appliances appropriately. In case of any damage caused by the library user, the library user is responsible for compensation.

  • The library user is fully responsible for personal items left behind at the library.

  • The library user should behave in an orderly fashion within the library premises and refrain from disturbing other library users. The library user may be removed from the library premises for inappropriate conduct towards other library users or the library staff.

  • When using the library's services, the library user must comply with the library's terms of use and pay attention to instructions given by the library staff. Failure to comply with the library's rules and regulations will result in a suspension for a fixed period of time. The suspension of borrowing or other rights is decided and enforced by the service desk staff. The library user has the right to make a complaint about the suspension to the university administration within two weeks of the decision.

Library's rights

  • The library reserves the right to determine and change the opening hours.

  • The library has the right to determine loan periods.

  • The library has the right to determine a list of fees and collect payments accordingly (Universities Act 558/2009; Government Decree on Fees Charged for Services Provided by Finnish Universities 1082/2009).

  • The library has the right to temporarily suspend a library user's borrowing rights if the library user has not returned overdue books or paid overdue fees.

  • The library has the right to ask a library user to leave from the library premises in case of inappropriate conduct or for causing disturbance. The Director of Administration decides based on the library's proposal on the limitations to the library user's rights of use concerning the premises.

  • The library reserves the right to change the terms of use.

Library's responsibilities

  • All library users shall have access to the library's collections, services, facilities and appliances.

  • The library provides adequate information and instructions regarding its services. Information is found at the campus libraries, on the library's website and in service brochures.

  • The library shall use the loan register only for supervising the circulation of materials. The library shall also ensure that all information relating to a loan will be removed from the register when the loaned item is returned to the library, provided that the item is not overdue or otherwise marked for processing. Loan register data shall not be delivered to any third party other than the collection agency to which all such collection cases will be assigned. All data given for national statistical use shall be impersonal in nature. The description of the privacy policy can be viewed at every campus library. (Personal Data Act 523/1999.)

  • The library staff is bound to professional discretion.

  • The library shall acknowledge the feedback given by library users and take it into account when developing the library's operations.

Resolving disagreements

The library staff shall resolve all cases where the library's terms of use give rise to disagreements. Should a disagreement result in civil action, the trial shall be held before the Northern Savo District Court.


Terms of use are in effect from January 1st 2010. They are found on the library's website and at every UEF campus library.

Terms of use have been accepted by the UEF library development group on December 16th 2009.

Kuopio December 29th 2009   Jarmo Saarti, Library Director.

A revision to the terms of use (regarding the unconditional suspension) accepted April 15th 2010 Jarmo Saarti, Library Director.

A revision to the terms of use (regarding the temporary suspension, effective since June 1st 2011) accepted May 13th 2011 Jarmo Saarti, Library Director.

A revision to the terms of use (Corrective changes to the text regarding the library card and the rights of use provided by it, the headings of the e-resources' rights of use chart and the display of the description of the privacy policy. Content-related changes to the item regarding the removal of a disruptive library user from the library) accepted 31.12.2014 Jarmo Saarti, Library Director.



For more information



Feedback form

Feedback will be processed daily. Easily fixed issues will be solved immediately if they are essential to the service and in accordance with the operating policy. All feedback will be processed in the relevant services. If necessary, feedback will also be processed in the library's working groups. Feedback and the changes prompted by feedback will be processed annually by the management group in the management review.