Absences

Absence Due to Illness
Work-Related Accident and Occupational Illness
Family leaves and Absences Relating to the Birth and Care of a Child
Anniversaries and Absences Pertaining to Close Relatives

You can find more detailed information on different types of absences as well as all the necessary forms at: http://www.uef.fi/en/intra/henkilostohallinto/poissaoloja

Absence Due to Illness

An employee shall be entitled to be absent from work when prevented from performing duties due to a verified illness, disorder or injury. An employee who is prevented from working due to illness shall be required to notify his or her supervisor thereof without delay. As a rule, the employee shall present a medical certificate issued by a doctor. A medical certificate is not needed, if the absence due to illness has lasted no more than three (3) days. However, the employer shall have the right to require the employee to present a medical certificate issued by a doctor, a public health nurse or a registered nurse, or other reliable certificate. For absences due to illness lasting not more than five (5) days, a medical certificate issued by a public health nurse or an occupational health nurse shall be deemed sufficient. Absences due to illness lasting more than five (5) days shall be verified by a medical certificate issued by a doctor.

The absence should be notified by using a Notification of Absence form.  The form with the necessary appendices should be delivered to the Human Resources Office (the supervisor's signature is required for absences due to illness lasting 1–3 says and for which the employee doesn't have a medical certificate).  The Notification of Absence form should be filled out regarding all absences, also those lasting less than three days and taking place at the consent of the supervisor. If the illness lasts over the weekend, Saturday and Sunday shall also be considered days of illness.

An absence due to illness shall be deemed continuous, unless the employee has been working for a minimum of 16 days between the absences, or unless the absences clearly are caused by separate illnesses.

If an employee falls ill before the beginning of the employee's annual holiday, the annual holiday shall be postponed at the request of the employee. If an employee falls ill during the annual holiday and the illness continues for a consecutive period of seven (7) days, the days exceeding the seven-day limit shall not be regarded as the employee's annual holiday, if the employee so requests without any undue delay.  In the calculation of the seven-day waiting period, all weekdays are taken into account.

Work-Related Accident and Occupational Illness

A work-related accident refers to an accident that has caused the employee an injury or an illness at work due to the conditions at the workplace, on the journey from home to work or vice versa, while running errands for the employer or trying to protect the property of the employer, or while trying to protect the life of a person during working.

An occupational illness refers to an illness caused by chemical or biological factors related to the work the employee is carrying out on the basis of his or her contract of employment. In the event of a work-related accident / occupational illness, a notification form needs to be filled out and delivered to the Human Resources Office, from where it will be sent to the university's insurance company. The notification should be made as soon as possible after the accident / illness has occurred. In the event of incapacity to work, a notification of absence form should also be filled out and delivered to the Human Resources Office.

For the purposes of developing pre-emptive occupational health and safety, it is also important to report close-call situations even if no actual work-related accident occurred. A form for notifying of close-call situations is available on at: https://elomake.uef.fi/lomakkeet/2203/lomake.html

Family leaves and Absences Relating to the Birth and Care of a Child

A notification of a maternity, parental or childcare leave and an application for a part-time childcare leave must be made two months before the beginning of the leave. If the length of the leave does not exceed 12 working days, the notification period is one month.

A notification of a temporary childcare leave or a leave due to compelling family reasons should be made at the earliest convenience. The Notification of Absence / Application for Special Personal Leave form is used for notifying of all leaves.

Anniversaries and Absences Pertaining to Close Relatives

Salary can be paid for the following days of absence:

  • 50th and 60th birthday, if working days
  • wedding day, partnership registration day
  • funeral day of a close relative
  • no more than one day arising from the death of a family member
  • a day of illness of a family member other than a child under ten years of age or a disabled child

A close relative shall denote the employee's married spouse and children and the children of the said spouse, the employee's parents or the parents of the said spouse, and the employee's siblings. A family member shall denote the employee's married spouse and children and the children of the said spouse living in the same household.  An adopted child and foster child shall also be deemed a child covered by the foregoing regulation.